Record Google Calendar Meetings with Recall

2 min setup

No coding required

Runs automatically

Turn your Google Calendar meetings into smart recording sessions. Whenever you create a new calendar event, this workflow sends the details to Recall to set up an AI bot that automatically joins and records your call. It’s perfect for teams who want meeting notes without the hassle of manually configuring recording bots for every session. For even more value, pair this with the 'Transcribe Meeting and Send the Notes to Slack' template to have transcripts and action items delivered directly to Slack once your meeting ends.

Set this up in 2 minutes →

Event Created

Create Bot

Trusted by 1,000+ Shopify merchants — from solo operators to scaling brands.

How it works

2 steps to start automatically recording your Google Calendar meetings with Recall

App connector: Google Calendar • Time to complete: 1 minute

Why this matters: This trigger monitors your selected Google Calendar for new events and kicks off the recording process whenever a meeting with a URL is created.

You'll select which Google Calendar to monitor from your connected calendars using the "Select Calendar" dropdown. The workflow checks for new events and captures meeting details like the meeting URL ({{googlecalendar.meetUrl}}) which gets passed to the recording step.

App connector: Recall • Time to complete: 0 minutes (Auto-configured)

Why this matters: This step launches a Recall recording bot that joins your meeting automatically and handles the entire recording process without manual intervention.

The bot creation uses the meeting URL captured from your calendar event ({{googlecalendar.meetUrl}}) and assigns it a standard name "MESA Recording Bot" so you can easily identify it in your meetings. Recall's bot will join the meeting at the scheduled time, record the audio and video, and provide you with the recording file and transcript afterward. The bot appears as a participant named "MESA Recording Bot" in your meeting, so attendees know the session is being recorded.

Ready to start automatically recording your Google Calendar meetings with Recall

Get setup in 2 minutes.

Try this template →

Frequently asked questions

Will attendees know the meeting is being recorded?

Yes, the "MESA Recording Bot" will appear as a meeting participant, making it clear that the session is being recorded. You should also follow your organization's recording consent policies.

What happens if the meeting URL changes after the bot is created?

If you update the meeting URL in Google Calendar after the bot is already created, you'll need to manually recreate the bot with the new URL, as the original bot will try to join the old meeting location.

Can I record meetings from multiple calendars?

This template monitors one calendar at a time. To record from multiple calendars, you'll need to duplicate this workflow and configure each copy with a different calendar selection.

Make this template your own!

Customize this workflow even further:

Set recording preferences

Configure specific bot behaviors like audio-only recording, transcript generation, or custom bot names for different meeting types.

Add team notifications

Send Slack messages or emails to your team when recordings are complete, including direct links to the recorded content.

Filter by meeting type

Use conditions to only record certain meetings based on keywords in the title, attendee count, or calendar categories.

Store recordings in databases

Save meeting metadata, participant lists, and recording links in MESA Tables for easy searchability and team access.

"MESA has been a game changer for us. And, if you ever get stuck, their support team is always super helpful."

PetFriendly

"It's like Zapier but exactly designed for Shopify. I have been able to complete all the workflows that I've needed."

Zailys

"The MESA team has been amazing at helping us set up our automations. We would highly recommend this app!"

Rothy's

Ready to start automatically recording your Google Calendar meetings with Recall?

7-day free trial • 2 min setup • Cancel anytime

Start with this template — It's free

Need help? Our automation experts will help you personalize this workflow for free. Contact support