How it works

Follow these 3 simple steps to start creating comprehensive product documentation in Google Docs for every new product added to your store

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Product Created

App connector: Shopify • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step monitors your Shopify store and instantly detects when any new product is created, capturing all the essential product data needed for documentation.

This trigger automatically activates whenever you or your team adds a new product to your Shopify store, whether through the admin dashboard, apps, or bulk imports. It captures comprehensive product information including title, description, variants, pricing, inventory levels, images, and metadata like tags and product type.

No configuration is required - the trigger connects to your store through your existing Shopify integration and starts monitoring immediately. All captured data gets passed to the next steps for processing and document creation.

Retrieve Shop

App connector: Shopify • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step fetches your store's domain name and settings, which are needed to generate accurate product URLs and store-specific information in the documentation.

The workflow automatically retrieves your shop's configuration data, including your store's domain name, which is essential for creating direct links to products in the generated documentation. This step runs in the background using your existing Shopify connection and requires no user input. The shop data gets combined with the product information to create complete, clickable product URLs that your team can use to quickly access products. This information is then formatted into the final Google Doc alongside all other product details.

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Create Product Document

App connector: Google Docs • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step generates a professionally formatted Google Doc containing all product information, creating a permanent record that's easy to share with team members, vendors, or stakeholders.

A new Google Doc is automatically created in your connected Google Drive account using the product's title as the document name. The document includes comprehensive product details organized into sections: basic info (ID, vendor, type, tags), product images with alt text, a formatted table showing all variants with pricing and inventory data, the full product description, and shipping details for each variant. The document also includes clickable links to view the product in your store and displays creation dates in a readable format. You can customize the document template by modifying the text structure, adding your company branding, or including additional fields that matter to your business.

Make it your own

Customize this workflow even further:

Add custom branding and formatting
Modify the document template to include your company logo, brand colors, and specific formatting that matches your internal documentation standards.
Create different doc types for different product categories
Set up conditions to generate specialized documentation templates based on product type - detailed specs for electronics, care instructions for apparel, or ingredient lists for consumables.
Chain approval workflows
Connect this workflow to notification systems that alert your product team when new docs are created, then route them through approval processes before products go live.
Integrate with project management tools
Extend the workflow to automatically create tasks in Asana, Trello, or Monday.com for product photography, copywriting, or quality checks whenever new product docs are generated.

Frequently asked questions

Can I customize what information gets included in each product document?
Yes, you can modify the document template in Step 3 to add or remove sections. For example, you might want to include supplier information, profit margins, or SEO keywords by editing the text template and adding the corresponding product fields.
Will this work for products with multiple variants and complex pricing?
Absolutely. The workflow automatically creates a formatted table that displays all variants with their individual SKUs, prices, compare-at prices, inventory quantities, and option combinations, so complex products with size/color variations are fully documented.
What happens if I have products with no images or missing information?
The workflow handles missing data gracefully - if a product has no images, those sections will show empty fields rather than breaking the document. You can always edit the generated Google Doc manually to add missing information or placeholder text for incomplete products.
What is a template?
Templates are pre-made workflows by our team of experts. Instead of building a workflow from scratch, these have all the steps needed to complete the task.
Can I personalize a template?
Yes! Every step can be customized to meet your exact requirements. Additionally, you can even add more steps and make it more sophisticated.
Are templates free?
Yes! Our entire library containing hundreds of templates are free to use and customize to your exact needs.

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