How it works

Follow these 3 simple steps to start sending your Shopify product data to Google Sheets automatically

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Product Created
App connector: Shopify • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step detects when you add new products to your Shopify store and kicks off the entire workflow to capture all product details.

The trigger activates whenever you create a new product in your Shopify admin. It automatically captures all product information including the main product details and all variants (different sizes, colors, etc.). No configuration is needed - the trigger connects to your Shopify store through MESA's built-in integration and monitors for new products in real-time.

Loop Over Variants
App connector: Loop • Time to complete: 0 minutes (Auto-configured)
Why this matters: Since each product can have multiple variants (like different sizes or colors), this step processes each variant individually to create separate spreadsheet rows for better inventory tracking.

This step takes the product data from the trigger and loops through each variant to process them one at a time. For example, if you create a t-shirt with Small, Medium, and Large sizes, this loop will run three times - once for each size. The system automatically identifies all variants within the product and prepares the data for individual spreadsheet rows, making your inventory tracking more granular and useful.

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Add Row
App connector: Google Sheets • Time to complete: 2 minutes
Why this matters: This step creates the actual spreadsheet entries, turning your product data into organized rows and columns for easy analysis and inventory management.

The Add Row step creates a new Google Sheets spreadsheet with your chosen name and adds one row for each product variant processed by the loop. You'll configure the spreadsheet name during setup and select which product fields to include as columns (Title, ID, Description, Vendor, Variant Price, SKU, Inventory Quantity, etc.). Each time the workflow runs, it adds new rows with the current product data, building a comprehensive inventory database over time.

Make it your own

Customize this workflow even further:

Filter by product type or vendor
Add conditions to only export specific categories of products, like only "Electronics" or products from certain vendors, keeping your spreadsheets focused on what matters most.
Send notifications when inventory runs low
Connect inventory quantity data to Slack or email notifications, so your team gets alerted when stock levels drop below your specified threshold.
Calculate profit margins automatically
Use MESA's Transform step to compare your product costs with selling prices, adding calculated profit margin columns to help with pricing decisions.
Sync data to multiple destinations
Export the same product data to Airtable for project management, email marketing platforms for automated campaigns, or accounting software for financial tracking.

Frequently asked questions

Will this create duplicate rows if I update an existing product?
No, this workflow only triggers on newly created products. If you modify an existing product's details or inventory, it won't add new rows to your spreadsheet. You'd need a separate workflow that triggers on "Product Updated" if you want to track changes to existing products.
Can I exclude certain product variants from being added to the spreadsheet?
Yes, during the setup process you can deselect specific fields you don't want included. However, the workflow will still create a row for every variant - you just control which data columns appear. If you want to filter out entire variants (like only including variants above a certain price), you'd need to add a Filter step.
What is a template?
Templates are pre-made workflows by our team of experts. Instead of building a workflow from scratch, these have all the steps needed to complete the task.
Can I personalize a template?
Yes! Every step can be customized to meet your exact requirements. Additionally, you can even add more steps and make it more sophisticated.
Are templates free?
Yes! Our entire library containing hundreds of templates are free to use and customize to your exact needs.

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